Yarmouth Dennis Soccer Club
Club Constitution
YARMOUTH-DENNIS SOCCER CLUB,INC.
CONSTITUTION
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ARTICLE 1. ORGANIZATION NAME AND PURPOSE
A. ORGANIZATION NAME
The name of this organization is the YDSC, Inc. known as "Yarmouth-Dennis Soccer Club" and hereafter referred to as "YDSC". The YDSC is affiliated with the Massachusetts Youth Soccer Association (MYSA) and shall adhere to the Massachusetts Youth Soccer Association Constitution in all respects.
B. PURPOSE
The purpose of the YDSC is to teach the ideals of good sportsmanship, honesty, loyalty and teamwork through programs of organized, competitive soccer play and programs designed to educate and develop players, coaches and referees.
ARTICLE 2. BOARD OF DIRECTORS AND DUTIES
The Board of Directors shall be composed of the following:
A. PRESIDENT
The President shall officially preside at all meetings; be Chief Executive Officer; and be the official representative of the YDSC in dealing with the Towns of Yarmouth and Dennis and any other entities or groups; be authorized to sign checks; authorized to order equipment for the Recreation and Travel Programs. Responsible for obtaining field permits and insurance. Vote only to break a tie at the General and Board meetings.
B. VICE PRESIDENT
The Vice President shall succeed to the office and powers of the President in his/her absence, or for the remainder of the President's term if vacated for any reason. In the event of such a vacancy, the Board shall elect a successor to the post of Vice President. Official representative of the YDSC in dealing with sponsors. Voting position.
C. TREASURER
The Treasurer shall have charge of the finances of the YDSC. The Treasurer shall report on the finances at all board and General meetings, and shall submit and distribute a full written report of the financial transactions and the status of the finances at the General Meeting. Authorized to sign checks. Voting position.
D. SECRETARY
The Secretary shall attend to all correspondence for the YDSC, keep detailed minutes of all Board and General meetings, run the Annual General Meeting, file necessary corporate paperwork with local and state governments, keep records as necessary and correspond on behalf of the YDSC only with the knowledge and permission of the President. Voting position.
E. REGISTRAR
The registrar shall be responsible for managing all registrations, and validating all team rosters. Responsible for Risk Management under the Safe Sport Act and managing the adult credentialing program. Voting position.
F. MEMBER COORDINATOR
Acts as Risk Manager for YDSC. Ensures all coaches, youth players 18 and older, board members, and adult volunteers are properly credentialed under the Mass Youth Soccer Adult Registration Process. Responsibilities include: tracking and verifying all required training; verifying completed applications for Mass Youth Soccer; and, distributing printed credentials to individuals.
Acts as the liaison between YDSC and Mass Youth Soccer Risk Manager with any issues that may arise.
Maintains a database of coaches and their US Soccer coaching licenses. Schedules license certification courses and promotes the general advancement of coaches within YDSC.
If the Member Coordinator position is vacant, the Registrar will assume the position’s responsibilities. Vote only when the Registrar is not present.
G. TRAVEL DIRECTOR
The Travel Coordinator shall have the responsibility for the administration of the affairs of all the YDSC Travel teams. This includes working with Travel coaches to form teams, communicate various scheduling needs for fields to the Field Coordinator and President; settle disputes within the Travel Division; and keep the Board of Directors informed of activities in the Travel Division. Voting position.
The Travel Coordinator shall also be the YDSC representative to the South Coast Soccer League.
H. ASSISTANT TRAVEL DIRECTOR
Responsible for assisting the Travel Director in the responsibilities listed in Section F. Vote only when the Travel Director is not present.
I. RECREATION DIRECTOR
The Recreation Coordinator shall have the responsibility for the administration of the affairs of all YDSC Recreation Division teams. This includes working with Recreation coaches to form teams, communicate various scheduling needs for fields to the Field Coordinator and President; settle disputes within the Recreation Division; and keep the Board of Directors informed of activities in the Recreation Division. Voting position.
J. ASSISTANT RECREATION DIRECTOR
Responsible for assisting the Recreation Director in the responsibilities listed in Section H. Vote only when the Recreation Director is not present.
K. UNIFORM COORDINATOR
The Uniform Coordinator will have the responsibility of ordering and distributing uniforms for the players of the Travel and Recreation Programs. The Uniform Coordinator will work with both the Travel and Recreation Directors in accomplishing this task. Voting Position.
L. PAST PRESIDENT
The past president is eligible for a term equal to the incoming president and is occupied only by the immediately previous president. The past president must be approved by the general membership and board of directors at the same meeting in which the new president elected. An outgoing president may decline the position. A president who resigns mid-term is eligible to occupy this position only to the end of the term in which he/she resigned.
During any year in which this position is not occupied, the position does not count towards the total number of directors positions for purposes of determining vote results.
M. DIRECTOR OF REFEREES
Director of referees shall be responsible for:
• Notifying the general membership concerning referee issues.
• Training of referees through the Massachusetts State Referee Committee.
• Handling disputes between referees and players, coaches or parents.
• Disseminating and enforcing the "Zero Tolerance Policy'' toward referees.
• Assigning games to referees.
• Paying referees.
This position requires a valid Massachusetts State Referee Committee Referee Assignor Certification. Voting Position.
N. TOPSoccer Director
The TOPSoccer Director will have responsibility for administration of the affairs of the TOPs program. This includes coordinating coaches and buddies for the team. Voting position.
O. IT Director
Responsible for the development and maintenance of the YDSC website, email, system, and technology resources. Voting position.
P. EXECUTIVE BOARD
The Executive Board (officers) shall consist of the President, Vice-President, Treasurer, Registrar and Secretary elected at the AGM.
ARTICLE 3. ELECTION OF BOARD MEMBERS
A. GENERAL MEETING
The Board of Directors shall be elected at the Annual General Meeting, during June, at a specific date determined by the Board. Board members elected at that meeting shall take office effective the following July 1st.
B. TERM OF OFFICE
Board members shall hold office for a one-year term and are subject to re-election.
ARTICLE 4. MEMBERSHIP
All residents of Yarmouth and Dennis are eligible for membership in YDSC.
A. Voting Members
Each family which has at least one player registered for Travel or Recreational/Instructional soccer during a fiscal year holds one vote for the purposes of electing Board Members, changes to the By-Laws and if applicable, the Constitution.
B. Non Voting Members
Families of players who are not residents, either full or part-time, of the Towns of Yarmouth or Dennis, do not hold a vote for the purposes of electing board members, changes to the By-Laws and if applicable, changes to the Constitution. Examples of members in this category are: (1) families/players waived to YDSC for the travel season; (2) families/players participating the Recreation/Instructional program due to the lack of available programs in their home towns; and (3) families/players who are no-longer residents of either Yarmouth or Dennis but who are still playing for YDSC with or without a league waiver.
ARTICLE 5. FINANCIAL POLICY
A. FISCAL YEAR
The fiscal year of YDSC shall be from July 1 through June 30.
B. BUDGET
A balanced budget shall be prepared by the Treasurer and approved by the Board of Directors during the General Meeting held in June of each year.
C. MAJOR EXPENSES
Any expenses over $499.99 shall require Board approval prior to disbursal.
D. BANK ACCOUNT
All monies shall be promptly deposited in either a savings and/or a checking account in the name of YDSC.
E. EXPENDITURES
Funds shall be spent in the interest of the YDSC only.
F. DISPOSITION OF FUNDS
Should the YDSC dissolve, all funds currently in the Treasury shall be donated to a recognized 501(c)(3) organization.
ARTICLE 6. MODIFICATION AND AMENDMENT OF CONSTITUTION AND BY-LAWS
A. MODIFICATION TO THE CONSTITUTION
This Constitution, or any article thereof, may be amended by a two-thirds vote of the Board members present at the Annual General Meeting or at a monthly meeting. Written notice of any proposed changes shall be made to each member of the Board at least two weeks prior to the meeting at which such proposed changes shall be submitted to a vote.
B. MODIFICATION TO THE BY-LAWS
The By-Laws, or any section thereof, may be amended by a two-thirds vote of the Board members present at a Board meeting. In addition, changes may be proposed by the membership at the Annual General Meeting and approved by a simple majority of the members present.
C. ADOPTION OF THE CONSTITUTION AND BY-LAWS
This Constitution and the accompanying By-Laws were approved at the Board meetings listed in Appendix A.
ARTICLE 7: GOVERANCE
A. Resignation of Board Members
If a Board member resigns the President shall have the authority to appoint an interim officer. The term of the interim officer shall last until the next AGM.
B. Removal of Board Members
A member of the Board of Directors may be removed or suspended for cause only, after reasonable notice and an opportunity to be heard at a scheduled meeting of the Board. Suspension or removal of any member of the Board shall be voted by two-thirds of the members present and voting at said meeting.
C. Notice of Meetings
The Board will schedule a regular monthly meeting. In the event of a Board meeting, the notice and agenda will be posted on the club website forty-eight hours prior to the meeting.
D. Attendance
Non-attendance of a board member amounting to three consecutive board meetings may be grounds for recommendation for dismissal and shall require a majority vote of the Board. Written notice of such intent will be given to the board member in question and an opportunity to be heard by the Board will be given, prior to any action being taken.
E. Quorum
At any meeting of the Board, half the filled voting directors plus 1 shall constitute a quorum. The President is not a voting director and therefore does not count towards the quorum. If the quorum is lost during the meeting, the meeting will be adjourned.
If a voting director is unable to be physically present, they may fully participate by teleconference and count towards the quorum. The technology must enable the voting directors to hear the other member(s) not physically present and enable the member(s) not physically present to hear the board discussion.
In the event that no quorum is present, the Secretary will reflect in the minutes how many members were present, that a quorum was not achieved or lost, and the date and time of the rescheduled meeting.
F. Meeting Rule
In the event of a Board meeting, notice and agenda will be posted on the club website forty-eight hours prior to the meeting.
APPENDIX A: CONSTITUTIONAL AMENDMENTS
And amended on:
June 20th, 2012 AGM
June 26th, 2013 AGM
June 24, 2014 AGM
June 28, 2021 AGM
June 20, 2022 AGM
July 18, 2022 BOD Meeting
